How to View/Add/Amend your Mileage Claims
This article provides information on viewing your Pay and Benefits information within the Ceri self-service system
Adding a Mileage Claim
- To add a mileage claim click on the Add Claim button
- You are now presented with a new window which requires you to complete the following:
- Start Date: Start date should be the first date of the month your claiming for or the date of commencement if you started your employment within the claim month
- Job Title: Select the relevant job title from the dropdown that the claim relates to
- Claim Template: Select Mileage Claim from the drop down list
- Once fields are completed click on New
- The Mileage claim form will now be presented for completion
- Follow on screen guidance on how to complete each page on the claim
Note: Only one claim should be submitted per calendar month and each claim should only contain dates within that month
Saving a Mileage Claim
A mileage claim form can be saved without submitting
- Click Save draft – At any point during the claim month
- The claim will then remain in a Provisional state and can be accessed again to amend/add additional rows to the claim prior to submission.
Submitting a Mileage Claim
To submit a mileage claim form you will require to:
- Click Submit within the claim form
- You will get prompted to enter your password – this will be the same as your Ceri password
- You will also get the option here to add your Fuel receipts. Since 01.04.2019 it is compulsory that fuel receipts now have to be uploaded to Ceri
- Your Mileage claim form should now be in the ‘Awaiting Authorisation’ status ready to be ‘Authorised’ and emails will be generated to both manager and employee
Amending a Submitted Mileage Claim
Once a mileage claim has been submitted and is still in ‘Awaiting Authorisation’ Status it is still possible to amend the claim
- Click on the relevant Mileage Claim
- Click Cancel
- The Mileage Claim will now revert back to ‘Provisional’ status and emails will be generated to manager and employee
- Click on the relevant Mileage Claim once more and amend
- Click Submit
- The Mileage Claim once more will go back to ‘Awaiting Authorisation’ status
Searching for a Mileage Claim
To search for authorised Mileage Claims:
- Click the Magnifying glass next to Add Claim
- Click on Search to retrieve all claims or select a date range to bring back specific claims
Attaching a Receipt to a claim that has already been ‘Authorised’ (Mandatory for all claims since 01.04.2019)
- Click the Magnifying glass next to Add Claim
- Click on Search to retrieve all claims or select a date range to bring back specific claims
- Click on the ‘Paperclip’ to add a receipt
- Click ‘Add’ and a new window will appear
- Give the document a name relevant to the claim
- Browse to a saved photo or scanned document by clicking on the ‘Choose file’ button.