Disclosure and Barring Service Identity Documents Guidance – Non-UK Nationals

ID verification must be undertaken face to face and all documents presented must be originals.

Documents should be presented for verification at one of our Customer Contact Centres:

Aberystwyth

Llyfrgell Ceredigion Library,
Canolfan Alun R. Edwards,
Queen’s Square,
Aberystwyth

SY23 2EB

Tel: 01970 633717
Open: Monday – Friday 09:30 – 16:00

Lampeter

Council Offices
Market Street
Lampeter
SA48 7DS

Tel: 01545 572637
Open: Monday – Friday 09:30 – 16:30

Aberaeron

County Hall
Market Street
Aberaeron
SA46 OAT

Tel: 01545 572290
Open: Monday – Friday 09:30 – 16:00

Cardigan

Council Offices
Morgan Street
Cardigan
SA43 1DG

Tel: 01545 574285
Open: Monday – Friday 09:30 – 16:00

If you have any difficulty accessing our Customer Contact Centres please get in touch with us on 01970 633949 or email: humanresources@ceredigion.gov.uk

Read this document carefully. If you present an incorrect document, you may have to make more than one trip to the Customer Contact Centre.

Please produce at least THREE identity documents which will confirm your NAME (and any change of name), DATE OF BIRTH and CURRENT ADDRESS. The documents needed are:

An applicant who wants to do paid work and isn’t a national of the UK must be able to show:

ONE Primary Document, see below*
AND TWO supporting documents from Group 1, 2a or 2b
The document to confirm your current address needs to have been POSTED to that address within the last 3 months
All documents must be in date and valid.

*If an applicant is unable to provide this documentation, they can’t submit a DBS check. This is because the right to work in the UK can’t be established. They can’t use any other route.

Applicants for voluntary work who aren’t UK nationals must be able to produce:

ONE document must be from Group 1
AND TWO further documents from either Group 1, 2a or 2b
The document to confirm your current address needs to have been POSTED to that address within the last 3 months
All documents must be in date and valid.

If you are having any difficulty providing these documents, please get in touch with us on 01970 633949 or email: humanresources@ceredigion.gov.uk and we will be happy to provide further advice on what documents we need.

Primary Documents:

A current passport or passport card showing that the holder is a national of the Republic of Ireland.
A current document issued by the Home Office to a family member of an EEA or Swiss citizen, and which indicates that the holder is permitted to stay in the United Kingdom indefinitely.
A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK.
Online evidence of immigration status. Either via the View and Prove service or using the BRP or BRC online service. Issued by the Home Office to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question. Must be valid. Note: this includes the EUSS digital status confirmation.
A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.
A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question.
A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question.
A current document issued by the Home Office to a family member of an EEA or Swiss citizen, and which indicates that the holder is permitted to stay in the United Kingdom for a time limited period and to do the type of work in question.
A frontier worker permit issued under regulation 8 of the Citizens’ Rights (Frontier Workers) (EU Exit) Regulations 2020.
A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
A document issued by the Home Office showing that the holder has made an application for leave to enter or remain under Appendix EU to the immigration rules on or before 30 June 2021 together with a Positive Verification Notice from the Home Office Employer Checking Service.
An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service.
A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question.

Group 1: Primary identity documents

Note: A passport or biometric residence permit can only be used as a supporting document if it’s not already been used as a primary document.

Document	Notes
Passport	Any current and valid passport
Biometric residence permit	UK
Current driving licence photocard – (full or provisional) Please note your Driving Licence MUST have your current name and address	UK, Isle of Man, and Channel Islands.
Birth certificate – issued within 12 months of birth	UK, Isle of Man, and Channel Islands – including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces
Adoption certificate	UK and Channel Islands

Group 2a: Trusted government documents

Document	Notes
Current driving licence photocard (full or provisional). Current driving licence (full or provisional) – paper version (if issued before 1998)**Please note your Driving Licence MUST have your current name and address**	All countries outside the UK (excluding Isle of Man and Channel Islands) UK, Isle Of Man, and Channel Islands
Birth certificate – issued after time of birth	UK, Isle of Man and Channel Islands
Marriage/civil partnership certificate	UK and Channel Islands
Immigration document, visa, or work permit	Issued by a country outside the UK. Valid only for roles whereby the applicant is living and working outside of the UK. Visa/permit must relate to the non-UK country in which the role is based
HM Forces ID card	UK
Firearms licence	UK, Isle of Man, and Channel Islands

Group 2b: Financial and social history documents

Document	Notes	Issue date and validity
Mortgage statement	UK	Issued in last 12 months
Bank or building society statement Bank or Building Society statement (for applicants living and working outside the UK)	UK and Channel Islands Countries outside the UK	Issued in last 3 months Issued in last 3 months – branch must be in the country where applicant lives and works
Bank or building society account opening confirmation letter	UK	Issued in last 3 months
Credit card statement	UK	Issued in last 3 months
Financial statement, e.g. pension or endowment	UK	Issued in last 12 months
P45 or P60 statement	UK and Channel Islands	Issued in last 12 months
Council Tax statement	UK and Channel Islands	Issued in last 12 months
Letter of sponsorship from future employment provider	Non-UK only – valid only for applicants residing outside of the UK at time of application	Must still be valid
Utility bill	UK – not mobile telephone bill	Issued in last 3 months
Benefit statement, e.g. Child Benefit, Pension	UK	Issued in last 3 months
Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC	UK and Channel Islands	Issued in last 3 months
EEA National ID card		Must still be valid
Irish Passport Card	Cannot be used with an Irish passport	Must still be valid
Cards carrying the PASS accreditation logo	UK, Isle of Man, and Channel Islands	Must still be valid
Letter from head teacher or college principal	UK – for 16 to 19 year olds in full time education – only used in exceptional circumstances if other documents cannot be provided	Must still be valid