How to View/Add/Amend your Mileage Claims

This article provides information on viewing your Pay and Benefits information within the Ceri self-service system


Adding a Mileage Claim

  • To add a mileage claim click on the Add Claim button
  • You are now presented with a new window which requires you to complete the following:

    • Start Date: Start date should be the first date of the month your claiming for or the date of commencement if you started your employment within the claim month
    • Job Title: Select the relevant job title from the dropdown that the claim relates to
    • Claim Template: Select Mileage Claim from the drop down list
      • Once fields are completed click on New
    • The Mileage claim form will now be presented for completion
    • Follow on screen guidance on how to complete each page on the claim  

Note: Only one claim should be submitted per calendar month and each claim should only contain dates within that month

Saving a Mileage Claim

A mileage claim form can be saved without submitting

  • Click Save draft – At any point during the claim month
  • The claim will then remain in a Provisional state and can be accessed again to amend/add additional rows to the claim prior to submission.

Submitting a Mileage Claim

To submit a mileage claim form you will require to:

  • Click Submit within the claim form
  • You will get prompted to enter your password – this will be the same as your Ceri password
  • You will also get the option here to add your Fuel receipts. Since 01.04.2019 it is compulsory that fuel receipts now have to be uploaded to Ceri
  • Your Mileage claim form should now be in the ‘Awaiting Authorisation’ status ready to be ‘Authorised’ and emails will be generated to both manager and employee

Amending a Submitted Mileage Claim

Once a mileage claim has been submitted and is still in ‘Awaiting Authorisation’ Status it is still possible to amend the claim

  • Click on the relevant Mileage Claim
  • Click Cancel
  • The Mileage Claim will now revert back to ‘Provisional’ status and emails will be generated to manager and employee
  • Click on the relevant Mileage Claim once more and amend
  • Click Submit
  • The Mileage Claim once more will go back to ‘Awaiting Authorisation’ status

Searching for a Mileage Claim

To search for authorised Mileage Claims:

  • Click the Magnifying glass next to Add Claim
  • Click on Search to retrieve all claims or select a date range to bring back specific claims

Attaching a Receipt to a claim that has already been ‘Authorised’ (Mandatory for all claims since 01.04.2019)

  • Click the Magnifying glass next to Add Claim
  • Click on Search to retrieve all claims or select a date range to bring back specific claims
  • Click on the ‘Paperclip’ to add a receipt
  • Click ‘Add’ and a new window will appear
  • Give the document a name relevant to the claim
  • Browse to a saved photo or scanned document by clicking on the ‘Choose file’ button.
Need further advice or guidance?

Our online HR information tool, Ceri Net, provides detailed advice and guidance on all areas of people management.

Access Ceri Net

If you need any further help, please don't hesitate to contact our HR team.

Contact Support